Utility Cost Recovery Services

Comprehensive Utility Management for Telecommunication Installations

At ARC, we provide specialised utility management services for property owners leasing space to telecommunication operators.

With the growing utility demands of 5G and advanced cellular technologies, managing and recovering utility costs has become essential to ensure these expenses do not burden the property owner.

Our full-service approach includes auditing, metering and cost recovery, allowing landlords to maintain a fair and transparent relationship with telecommunication operators on site.

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Key Utility Management Services

Utility Supply Identification and Cost Recovery

We conduct a full audit to identify the sources of utility supply for telecommunication equipment and recover any outstanding costs on the landlord’s behalf. This is crucial, especially when the building owner’s supply is used by third-party operators, as all mast and 5G infrastructure often requires substantial power loads compared to previous technologies.

Accurate Metering and Estimation of Usage

To ensure precise utility cost allocation, we employ:

Metering
Installing separate meters to monitor the exact power consumption by telecommunication equipment, allowing for accurate invoicing.

Estimation
When metering isn’t feasible, we estimate usage based on equipment specifications and operational hours to provide a fair and accurate reflection of utility costs.

Utility Cost Agreement Structuring

Our team ensures that each lease includes clear, legally sound provisions outlining the telecommunication operator’s responsibility for utility costs, including:

Lease Provisions
Clauses that clearly allocate the responsibility of utility expenses to the telecommunication operator.

Cost Sharing Agreements
Where applicable, we define transparent cost-sharing models and ensure mutual understanding to prevent future disputes.

Billing and Payment Management

ARC manages all aspects of invoicing and payments for utility costs. Our service includes:

Regular Invoicing
Ensuring timely and precise billing based on metered or estimated usage.

Payment Terms
Establishing clear payment schedules, such as monthly or quarterly, to ensure smooth financial transactions between landlords and operators.

Regular Adjustment and Reconciliation

We ensure billing accuracy through:

Periodic Reviews
Routine checks of utility costs to verify that they reflect actual usage and prevent overcharges.

Reconciliation
Adjusting future invoices based on any discrepancies identified during reviews to maintain billing accuracy and transparency.

Benefits of Utility Cost Recovery

For Property Owners

Cost Neutrality

Prevents property owners from incurring out-of-pocket expenses for utilities consumed by telecommunication equipment.

Fair Cost Allocation

Fairly distributes costs based on usage, helping to avoid disputes and maintain a balanced relationship with telecommunication operators.

For Telecommunication Operators

Transparency

Provides telecommunication operators with a clear breakdown of utility costs associated with their operations.

Financial Planning

Enables operators to plan and budget accurately by factoring in utility expenses as part of their operational costs.

Implementing Utility Cost Recovery

Clear Lease Agreement Clauses

We ensure that all lease agreements contain explicit clauses detailing utility cost responsibilities, metering arrangements, invoicing terms and dispute resolution processes.

Dedicated Meter Installation

Wherever feasible, ARC arranges for dedicated meters to be installed, enabling precise tracking of utility consumption by telecommunication equipment.

Ongoing Monitoring and Recording

ARC continuously monitors utility usage to prevent anomalies, identify any potential issues early and maintain accurate billing.

Effective Communication with Operators

We maintain open lines of communication with telecommunication operators, addressing any utility cost concerns promptly to foster transparency and resolve disputes amicably.

Why Choose ARC for Utility Cost Recovery?

Recovering utility costs from telecommunication operators is essential for property owners who want to manage telecommunication site expenses effectively.

At ARC, we leverage clear agreements, precise metering, and regular monitoring to ensure that utility costs are fairly and transparently allocated.

With our experience and commitment to client-focused solutions, we provide property owners with peace of mind, knowing their utility costs are managed professionally and equitably.